Topics
The concept of a
“Universal” method of product Identification goes back to
the 1970’s. The big problem that it solved was the ability
to uniquely identify a product at the point of sale. In the
beginning U.P.C. was used simply to look up the price of an
item in the computer and generate a sales receipt and to
speed the checkout process. Now the greater value is being
recognized since the sales information can be used to
monitor sales so:
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Sales people
either trigger replenishment orders and remove slow
movers
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Distribution
can plan for stock movement to balance inventory
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Manufacturing
and Purchasing can source need replenishment items
The U.P.C. was
greatly expanded in 2005 when the administrating
organization (Uniform Code Council - UCC) really integrated
the related, but not truly global systems that had been
evolving around the world (European Article Number – EAN).
Many do not know that item bar codes were not the same as
the carton bar codes. The re-organization activity was
The GS1 2005 Sunrise and made item identification
along with carton identification (UCC and EAN) truly global.
The new standard is called the Global Trade Item Number (GTIN).
Implementing the use of bar codes sounds like a simple task
but there are some pitfalls that are covered in the IBCA
guidelines document:
Implementing a GS1 Labeling Project. It is extremely
important that companies comply with the standards. The
three major issues revolve around:
IBCA will have a brief slide presentation to help companies
Verify that they are Complying. (To Be Developed)
In order to move
products through the supply chain we must be able to
identify the products and then match the physical product
and shipment to the related transaction information. This
means that we must have a standard method to identify
products and shipments including the bar codes and labels.
We must also have a standard to deal with methods of
communicating information about shipments and the individual
items contained in the shipment. All Aspects of packing are
contained in this Best Practices Guideline.
The product
identification number that is found in the bar code is used
to access different data files in a variety of computer
systems. The information is used in Sales/marketing,
customer ordering, distribution and manufacturing. The
problem that standard item record solves is the elimination
of ambiguity about exactly what product is being purchased,
received, moved or manufactured. The problem is compounded
in the IBCA supply chain because different catalogs have
different numbers for the same item. The U.P.C. (Part of the
GS1 method of product ID) is the item number but does not
tell if it is in a 25 pack, 50 pack or 500 pack. And it does
not tell the package size, weight or other necessary
information. Therefore manufacturers must be able to provide
some fundamental information in an electronic form. This
electronic file must contain, at a minimum, the product
identification number found in the bar code, the product
catalog number, the description, the package quantity and
package dimensions. Various trading partners may require
other information about specific items. It is strongly
recommended that companies discuss the “Standard Item
Record” with their trading partners. A sample of an excel
spread sheet is provided so that trading partners can test
exchange methods. Although distribution related activities
only need a fraction of the elements contained, other
information found in the SIR is used from procurement to
selling activities.
IBCA Standard Item Record
Best Practices
means different things to different people. In the context
of this supply chain, we are only concerned with the
activities that our trading partners agree would be most
beneficial to this supply chain. When addressing best
practices, people typically benchmark an activity, look
to others in similar business, understand the performance
gaps and then develop a set of practices to bring the
company up to the desired benchmark performance. The
goal here is a little different because we need to look
outside the companies to find the shared activities that
will improve processes inside. Through our trade
association, we identify issues and collectively benchmark
them to find the ones with the greatest impact in trading
partner relationships. Then we agree to a way to handle
the activity or process so that our members can see
improvements to their bottom line.
Best Practice
– Guidelines – Standards A best practice requires all
companies to do things in a similar way. The way is the best
practice and it must be supported by some definitions and
parameters that are described in Guidelines. Guidelines
marry practices and technology to set the scope of
operation. For example, a well run distribution facility
makes it easier for workers to identify products on the
receiving dock. We have a simple
Guidelines Matrix of best practices that tells how
things should be labeled ansd packaged. That is supported by
a guideline that defines the size, placement, wording and
bar code that should appear on a shipping container label.
The supplier must comply with the guidelines so we can train
the employee what to look for and where. All those things
are defined in the Guideline. One of the elements on the
label is the bar code and that is defined by a specification
about the World Wide
Standard GS1. The Bar Code specification tells exact
size and even printing quality issues.
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